Best WhatsApp shared inbox tools for multiple numbers (2026)
Eleven WhatsApp shared inbox tools compared on how they charge, how many numbers they take and whether they handle groups, with each vendor's own figures.
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- By WavesFlo team
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- Published
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- 4 min read
The best WhatsApp shared inbox depends on whether your problem is many people, many numbers, many groups or many channels. Periskope is built around groups, TimelinesAI around CRM sync, DoubleTick around phone-based sales teams, WATI and Interakt around one number's messaging with chatbots and commerce, and respond.io around several channels. WavesFlo is built for an estate of numbers. The table sets out what each vendor's own pages stated on 27 October 2026.
How do the main tools compare?
| Tool | Built for | How it charges | Numbers | WhatsApp groups |
|---|---|---|---|---|
| Periskope | Support inside groups | $25 per user a month or $35 per user a month, plus phones | upwards of 1,000 numbers | Unlimited on every plan |
| TimelinesAI | CRM-synced inboxes | $35 per seat a month or $49 per seat a month; numbers take seats | Unlimited | No dedicated feature; Groups API not included |
| DoubleTick | Phone-based sales teams | Quote after a demo | 500+ on one account | In the unified inbox |
| WATI | One number's messaging, chatbots | Plans from ₹2,699 a month, plus users and numbers | Extra numbers ₹2,499 a month per number | Business plan only |
| Interakt | Stores selling in WhatsApp | Plans from ₹2,799 a month, plus message rates | Not stated | Not mentioned |
| AiSensy | Lowest-cost broadcasts | Free plan, add-ons, message rates | Not stated | Not supported on its connection |
| Gallabox | Lead qualification | Plans from ₹2,999 a month, one number each | 1 plus channel add-ons | Not mentioned |
| respond.io | Several channels | $79 to $279 a month yearly-billed, by users and contacts | Not stated | Not stated |
| Wassenger | A small team on one number with an API | $39.90 to $99.90 a month, one number each | 1 per plan | Not mentioned |
| ChatDaddy | Small multi-channel teams | $59 to $799 a month billed annually | 1 to 5 channels | Not mentioned |
| WavesFlo | An estate of numbers with an owner on every chat | Quote, billed annually | Up to 50,000 connected numbers, subject to plan | Groups with direct chats, and group reports |
Which should you pick for your situation?
- Customers or dealers in WhatsApp groups: Periskope, or WavesFlo if the groups sit alongside many numbers.
- Reps who live in a CRM: TimelinesAI, with its six native syncs.
- A sales team that calls and works from phones: DoubleTick.
- An online store with orders in the chat: Interakt.
- The lowest cost for broadcasts and a chatbot: AiSensy.
- Several channels in one inbox: respond.io.
- Stores, branches and teams, each with its own number, and one owner for every chat: WavesFlo.
What should you count before you shortlist?
Three numbers decide the shortlist: how many people answer, how many WhatsApp numbers they answer on, and how many messages you send. Each tool's price grows with a different one of them, which WhatsApp shared inbox pricing walks through, and a worked total for 10 numbers and 15 agents shows in rupees and dollars.
How was this put together?
Every figure was read from the vendor's own pricing, home or help page on 27 October 2026, and each page is listed under Sources. Where a page was silent, the guide says so rather than infer; where the text we could read disagreed with an earlier reading, both are given. Third-party price lists were not used, because they disagree with each other and with the vendors by wide margins. WavesFlo is a vendor in the field, so its row is held to the same rule: it states what its own site states, and the side-by-side comparisons are open to correction.
Where does WavesFlo fit?
For a business whose customers write to many store, branch and team numbers, WavesFlo gathers all of them into one shared inbox and gives each chat an owner, with tickets, queues and a sales pipeline on the same conversations. The quote is built on the numbers and team members you run and billed once a year, and messages are never counted.
Questions
What is a WhatsApp shared inbox?
A single inbox in which a team answers customers who write to one or more WhatsApp numbers, with each chat assigned to an owner. See the shared inbox guide for how WavesFlo's works.
Which WhatsApp shared inbox is best for groups?
On the vendors' own pages, Periskope lists unlimited groups on every plan and DoubleTick lists groups in its inbox. WavesFlo shows groups with direct chats.
Which supports the most numbers?
Periskope says upwards of 1,000, DoubleTick 500 or more on one account, TimelinesAI unlimited with a seat each, and WavesFlo up to 50,000 subject to plan.
Is there a free WhatsApp shared inbox?
AiSensy lists a Free Forever plan, but the free tier covers the platform and not the messages sent. The WhatsApp Business app is free but limits a number to four linked devices.
Sources
- Periskope pricing (checked 27 Oct 2026)
- TimelinesAI pricing (checked 27 Oct 2026)
- DoubleTick home page (checked 27 Oct 2026)
- WATI pricing, India (checked 27 Oct 2026)
- Interakt pricing (checked 27 Oct 2026)
- AiSensy pricing (checked 27 Oct 2026)
- Gallabox pricing (checked 27 Oct 2026)
- respond.io pricing (checked 27 Oct 2026)
- Wassenger pricing (checked 27 Oct 2026)
- ChatDaddy pricing (checked 27 Oct 2026)